Use Owner’s Money when a director or shareholder pays a company bill personally, or receives company money in a personal account. Cybooks records the balance so you can settle it through the company bank later.
Important: Cybooks does not post a tax adjustment from the 9% rule. The calculation is an estimate only. Speak to your accountant before making any tax entries.
How the flow works
Add the director or shareholder in Related Parties.
Cybooks creates their Owner’s Money personal account automatically.
When you record a bill payment, choose that person under the Personal section.
The balance appears on Reports > Owner’s Money.
When money moves through the company bank, settle the balance from the Owner’s Money report.
Add the director or shareholder
Go to Related Parties and add the person as a director or shareholder. You can also add both roles if both apply.
Cybooks creates a personal account for that person in your company base currency. You do not need to create a chart account yourself.
Record a bill paid personally
Open the bill and record the outgoing payment.
In the payment account field, open the Personal section and choose the director or shareholder who paid the bill.
Save the payment. Cybooks marks the bill as paid and adds the amount to Owner’s Money as a balance the company owes to that person.
Record invoice money received personally
If a customer pays a director or shareholder personally, open the invoice and record the incoming payment.
Choose the person from the Personal section in the payment account field.
Cybooks marks the invoice as paid and shows the balance on Owner’s Money as money the person owes back to the company.
Review the balance
Go to Reports > Owner’s Money.
The report shows each director or shareholder with an open balance.
Company owes them means the person paid company costs personally and should be repaid.
They owe company means the person received company money personally and should pay it back.
Settle the balance
Use Settle when the company bank account is used to repay the person, or when the person pays the company back.
Choose the company bank account, amount, and date. Cybooks records the bank movement and clears the matching Owner’s Money balance.
365-day warning and 9% estimate
If an Owner’s Money balance has been open for 365 days or more, Cybooks shows a warning banner on the report.
Click Calculate to see an estimate using this formula:
9% x balance x days open / 365
This is only an information modal. It does not create a journal entry. It does not change the balance.
Use the estimate as a prompt to review the balance with your accountant.