Your Chart of Accounts is the list of categories Cybooks uses to organise every transaction in your books. It's the backbone of your reports — Profit & Loss, Balance Sheet and VAT Return all read from it. You can add your own accounts, edit the ones we ship with, and archive any you don't need.
Where to find it
Go to Bookkeeping › Chart of Accounts in the sidebar. You'll see your accounts grouped by type (Assets, Liabilities, Equity, Income, Expenses), with the closing balance and a code for each one.
Screenshot needed: The Chart of Accounts list page showing the grouped tree view with account types, codes, names and closing balances.
What ships with Cybooks
When your account is created, Cybooks pre-loads a Chart of Accounts that follows IFRS for SMEs and is tuned for Cyprus — including the right accounts for VAT, OSS, Cyprus payroll and corporation tax. You can use it as-is, add to it, or hide what you don't need.
If you're unsure which account to use for a transaction, type a few letters in the Chart of Account picker on any bill, invoice or bank line — Cybooks suggests the closest match.
Add your own account
Click Add account in the top right. You'll be asked for:
Name – what you'll call this account in your books (for example, "Marketing – Google Ads").
Code – a short number used in reports (for example, "6105").
Type – tells Cybooks where the account lives in your statements (Income, Expense, Asset, Liability, Equity).
Tax rate – the default VAT treatment to apply when you pick this account.
Description – an optional note to remind your team what to use it for.
Click Save and the account appears straight away in every account picker across the app.
Edit an existing account
Open any account from the list to rename it, change its code, switch its default tax rate or update the description. Existing journal entries keep posting to the renamed account — you don't need to re-categorise anything.
Important: Some account types and slugs that Cybooks uses for statutory reports are protected. You can rename them, but you can't change their type or delete them. This keeps your VAT Return, P&L and Balance Sheet working correctly.
Archive an account you don't use
If you'll never use a built-in account — or you've replaced an old account with a new one — archive it so it stops appearing in pickers.
Open the Chart of Accounts list.
Tick the account(s) you want to remove.
Click Archive.
Archived accounts disappear from invoice, bill and bank-line dropdowns, but their history stays in your reports. You can restore them at any time from the Archived filter on the same page.
Screenshot needed: The Chart of Accounts list with one or two rows selected and the "Archive" button visible.
Delete vs archive: what's the difference?
Cybooks chooses for you based on whether the account has been used:
If the account has no transactions, it's deleted permanently.
If the account has transactions, it's archived instead — so your historical reports don't break.
Accounts that Cybooks needs for statutory reports (VAT control accounts, payroll liabilities, retained earnings, etc.) can't be deleted at all, but can be archived.
Warning: If an account is linked to a connected bank feed, archiving it disconnects the feed for that account. Reconnect the bank if you still need to receive transactions.
Restore an archived account
Open Chart of Accounts › Archived, tick the accounts you want back, and click Restore. They reappear in every picker straight away.
Frequently asked
Can I change the account type after creating it?
Only on accounts you created. System accounts have a fixed type so reports keep working.
Will renaming an account change my past reports?
Yes — the new name shows on historical reports too. The numbers stay the same; only the label changes.
Why does Cybooks suggest a specific account when I record a transaction?
Our AI looks at the vendor, the description and what you've coded similar transactions to in the past. You can always override the suggestion.
Can I import a Chart of Accounts from another system?
Not yet via self-service. If you're moving from QuickBooks, Xero or another tool, contact support and we'll help with the migration.