Stationery is your own PDF letterhead. Upload it once, and Cybooks places it behind every invoice, quote, credit note, vendor credit, and receipt you send. The stationery becomes the page background; your invoice content prints on top.
Premium feature. Custom stationery is part of the Premium plan. Free and Standard tenants see an upgrade card in place of the upload area.
What you need
A PDF in DIN A4 size (210 × 297 mm).
One page (used for every page of the document) or two pages (page 1 + a separate continuation page).
File size up to 10 MB.
If you supply two pages, the first page is used for page 1 of every document and the second page is repeated for every following page.
Step 1: Download a template
The easiest way to make a stationery PDF is to start from one of our blank A4 templates. Open the editor at Settings > Document Templates, click any template, switch to the Stationery tab, and download:
Word (.docx) – for Microsoft Word and most other word processors.
Word 97-03 (.doc) – older Word format if needed.
Pages (.pages) – for Apple Pages on Mac.
Screenshot needed: The Stationery tab inside a document template, with the "How to use your own stationery" help link visible and the three template download buttons (Word, Word 97-03, Pages) on the help modal.
Step 2: Edit the template
Add your logo, address, contact details, footer, and any other branding to the template. You can change anything — colours, type, layout — as long as you keep the page A4.
If you want a different look on the second and following pages, add a second A4 page in the same document. The first page becomes your cover page; the second page is repeated as the continuation.
Step 3: Save as PDF and upload
Save your finished file as a PDF.
Open Settings > Document Templates, pick a template, and go to the Stationery tab.
Drag your PDF into the upload area, or click to choose a file.
Wait for the upload to finish. A preview appears once it has been processed.
Screenshot needed: The Stationery tab right after a successful upload, showing the file name, page count, orientation, and uploaded date plus the preview area.
Step 4: Set the printable area (margins)
The preview shows where your invoice content will print on top of the stationery. Use the four margin fields to keep that content clear of your logo, footer, or any other artwork.
Top margin – how much space to leave at the top of every page.
Bottom margin – how much space to leave at the bottom.
Left and right margins – the inside edges of the printable area.
All margins are in millimetres. The preview updates live as you type. Click Save margins when you are happy.
The preview shows two pages: the first stationery page on the left and the following page on the right. Check both before you save.
Screenshot needed: The margins editor showing both stationery pages side by side with the four margin inputs and a clearly defined printable area.
Turn stationery on per template
Stationery is uploaded once for your business but enabled per template. On the document template editor, switch on Use uploaded stationery for each document type you want to brand (invoice, quote, credit note, etc.).
Templates without stationery enabled keep printing on a plain page.
Replace or remove stationery
To replace your stationery, upload a new PDF in the same place — it overwrites the old one. To remove it completely, click Delete. Cybooks will ask you to confirm.
Heads up. Documents you have already issued keep the stationery they were sent with. Replacing or deleting stationery only affects new documents from that point on.
If something goes wrong
If the upload fails or the preview never loads, check that your file is a valid PDF in A4 size and under 10 MB. If a stationery file ever fails to merge at send time, Cybooks falls back to sending the document on a plain page so your invoice still goes out.