When to roll back
You might need to undo a depreciation entry if:
You ran depreciation for the wrong month
The asset was registered too early and depreciation was run before you noticed
You need to unregister an asset, but depreciation entries are in the way
How to roll back
Open the asset
Go to the Depreciation History section
Click the Rollback button on the entry you want to reverse
Screenshot needed: The depreciation history table with the Rollback action button visible on the most recent entry. Navigate to an active asset with depreciation entries > Depreciation History section.
You must roll back in order
Start with the most recent entry and work backwards. You cannot skip an entry and roll back an older one while a newer one is still active.
Important: Roll back entries one at a time, newest first. This keeps your depreciation totals consistent.
What happens when you roll back
The entry is marked as reversed – it stays visible in the history (greyed out) for your records, but it is no longer active
The book value goes back up – the accumulated depreciation is reduced by the rolled-back amount
A reversal entry is created – Cybooks posts a new journal entry that undoes the original one:
Account | Debit | Credit |
Accumulated Depreciation | Rolled-back amount | |
Depreciation Expense | Rolled-back amount |
If the asset was fully depreciated, rolling back an entry changes it back to Registered status since the book value is now above the residual value again.
Rolling back catch-up entries
Catch-up entries (the single combined entry created when you register an asset with a past start date) can be rolled back too. The full amount is reversed in one step.
What you can do after rolling back
Re-run depreciation for the correct period
Unregister the asset to change locked fields (you must roll back all entries first)
Revise estimates and continue with updated numbers
Good to know
Rolled-back entries stay visible in the history as "Reversed" for audit purposes. However, if depreciation is run again for the same period, the old reversed entry is removed and replaced by the new one.
The reversal journal entry is dated today, not the original date
You cannot roll back entries in a closed period