Depreciation runs automatically
You do not need to run depreciation yourself. Cybooks processes it automatically on the last day of every month for all registered assets.
Each month, Cybooks:
Calculates the depreciation amount for each active asset
Creates a depreciation entry
Updates the book value
Posts the journal entry to your accounts
Good to know: Depreciation runs at 09:00 AM Cyprus time on the last day of the month. You do not need to click anything or set a reminder.
What accounting entry is created
Each depreciation creates this journal entry:
Account | Debit | Credit |
Depreciation Expense | Monthly amount | |
Accumulated Depreciation | Monthly amount |
This moves cost from your Balance Sheet to your Profit and Loss as an expense.
Viewing depreciation history
Open any asset and scroll to the Depreciation History section. The table shows every entry with:
Period – the month and year
Amount – how much was depreciated
Accumulated depreciation – the running total
Book value – the asset value after this entry
Status – shows "Posted" for active entries or "Reversed" for rolled-back ones
Screenshot needed: The depreciation history table on an active asset showing several monthly entries with period, amount, accumulated, book value, and status columns. Navigate to Fixed Assets > Active tab > click an asset > scroll to Depreciation History.
What gets skipped
Cybooks will skip an asset during the monthly run if:
It is already fully depreciated
It is still in draft
It has already been processed for that month
Important: If a period has been closed (locked) by your accountant, depreciation for that period will fail and be flagged as an error. Make sure periods are not locked before the month-end depreciation runs.
The last month
In the final month of an asset's life, the amount may be slightly different from the usual charge. Cybooks adjusts it so the book value lands exactly on the residual value. This absorbs any small rounding differences built up over time.
When an asset is fully depreciated
When the book value reaches the residual value, the asset moves to the Fully Depreciated tab. It:
Stays on your Balance Sheet at the residual value
Can still be disposed of when you are ready
Can have its estimates revised if things change
Value chart
The asset page includes a chart showing:
The actual book value based on recorded depreciation
The projected value going forward
This gives you a quick view of how the asset is losing value and when it will be fully written down.
Screenshot needed: The value chart on the asset summary showing actual vs projected book value over time. Navigate to any active asset with a few depreciation entries > Summary section.