If a shareholder deposited money into a connected bank account it needs to be reconciled into the Share Capital account for example.
Since Cybooks requires a Customer or Vendor to be able to reconcile a bank transaction, you would need to create a customer for the shareholder.
To have a clear separation you can add a unique placeholder in front of the customer name like [Shareholder].
In the below example we would create the following transactions:
Who | [Shareholder] Mon Mothma |
What | Equity -> Share Capital |
Why | Increased share capital |
Tax Rate | Excempt Income |
Steps to Handle This in Cybooks:
Create a Customer for the Shareholder (If Not Already Added)
Go to Customer > Add new customer
Name it something clear, e.g., "Shareholder – [Name]" or "Internal Shareholder".
You don’t need to add an email or full details if you don’t want to.
Reconcile the Bank Transaction:
Go to Bank Account > Reconcile View.
Find the deposit transaction.
Click “Create”.
Who: Select the shareholder's name.
What: Select the chart of account
If the funds are an investment, choose “Share Capital” (Equity).
If the funds are a loan, choose “Shareholder Loan” (Liability).
Tax Rate: Select “No VAT”
Add a description (e.g., “Capital introduced by shareholder” or “Loan from shareholder”).
Click OK to reconcile.